TRAFXS Systems - Rebates
Rebates
TRAFXS Rebates Solution
Market conditions occasionally soften rack
prices; when this occurs, customers may negotiate rebates with the
supplier. TRAFXS supports a comprehensive rebate subsystem, including
the ability to divert rebates to brokers.
Rebates may be flexibly defined. A single rebate
may encompass activity on several contracts, and may be comprised of
several 'items'. Each rebate item identifies an effective period, and a
set of products, locations, and terms.
When processing rebates (generally at month-end),
all invoiced transactions generated during the month are examined to
determine if they can be classified under the terms of a rebate. Terms
may be manually overridden, to allow for shortage and other exception
conditions.
Each rebate issued generates a credit memo; these
are later automatically posted to accounts receivable, with their
complete detail automatically posted to the general ledger.
Additional Features
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The ability to designate special terms for a portion of the month, and optionally provide those terms to sales associated with a single contract only.
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Batch calculation of rebates, normally done at month-end. The rebate calculation report prints the results of these computations. The actual rebate awarded may be manually overridden.
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Rebate detail report, which lists all transactions determined to be rebate-eligible for each individual contract.
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Rebate statement, which summarizes the set of rebate-eligible transactions for each contract, displays the actual rebate awarded on an item-by-item basis, and provides overall rebate totals.
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Assignment of credit memo numbers for rebate statements; balances on these statements are automatically updated to accounts receivable. An rebate register provides the required audit trail.
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Automatic update of rebate transaction detail to the general ledger. A G/L distribution report, which serves as an audit trail for these journals, is produced as part of rebate processing.
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Rebate history reports, which extract and print rebate information, on either a detailed or summary level, for historical periods.